The room schedule
Everything starts with a schedule: every item, in every room type, with quantities. A hotel with 40 standard rooms, 12 larger rooms and 4 suites might need several hundred different items, from beds and lamps to curtains and mirrors. The schedule turns drawings into something factories can quote.
Sourcing by category
Furniture, lighting, textiles, bathroom fittings and decor each come from specialised factories, often in different cities. Grouping items by factory lets you negotiate volume prices, run one inspection per factory and keep quality consistent across rooms.
- Case goods and upholstered furniture.
- Lighting and electrical fittings.
- Flooring, wall finishes and tiles.
- Textiles: curtains, bedding, carpets.
- Decor: art, mirrors, accessories.
Samples, then production
Before mass production, approve a sample of each key item, or build a mock-up room. Check sizes against the floor plan, finishes under real light and comfort in use. Changing a finish after 40 wardrobes are made is the most expensive kind of change.
Shipping and installation
Goods from several factories are inspected, then consolidated into planned containers. Plan the packing so that items arrive in the order they will be installed, with room numbers on the cartons. Then installation teams can work floor by floor without searching for parts.
Contract-grade quality
Hotel furniture is used far harder than furniture at home. Ask for contract-grade specifications: fire-retardant foam and fabrics meeting your local rules, abrasion ratings for upholstery, hard-wearing edge banding and solid joints. Test samples for these points before approving the production run.
Installation and spare parts
Plan who installs the furniture on site and send clear assembly instructions and labelled parts. Order a small quantity of spare parts and fabric with the main order: replacing a damaged chair seat later from the same batch is much easier than matching a new one.
